Holiday Release – Customizable Dashboards, Custom Categories, Group Goals, and more!

Happy holidays to everyone!

We’re pushing a release now that’s pretty exciting for all of us, and is a great pre-cursor for things to come.  In this post is a description of the new bits as well as some of what’s in store for the next release (Jan/Feb).  Read onward…  And, as always– if you have any feedback or ideas, please let us know!

Revised Site Navigation / Organization

There are significant (but hopefully painless) changes in navigation that makes the site simpler and a bit more powerful.


We’ve killed the “list” view in favor of putting paginated lists below each visualization.  All of the power of the previous list view is available here — without requiring that you visit a different type of page to get it.


Truly Customizable Dashboards

The RescueTime dashboard is yours to customize however you like.  Each visualization across the site has an “Add to Dashboard” link in the upper right hand corner which allows you to drop a smaller version of that graph onto your dashboard.


Really care about your email time?  Go to that graph in RescueTime and add it to your dashboard.  Don’t care about tags?  Punt it off your dashboard with the little “X” control to keep things tidy.  Or drag it to the bottom so you can look at it from time to time if you want to.  Over the past year, we’ve come to realize that everyone has widely varying ideas on what a good dashboard should contain…  So we’ve opened it up– build the dashboard you want to build!


Categories are no longer ours… They’re  yours!

When we launched this feature, we did it with a collection of pre-defined categories.  It was hard– YOU try to create a small list of categories where literally every application and web site fits neatly!  We had plenty of people give us an earful about the fact that our categories didn’t fit how THEY categorized their tools.  We listened!  You can now do two things with categories that you couldn’t yesterday:

  • change the category for an app or site.  Before, categories were assigned democratically– you could “vote” for a new category, but if the world didn’t agree with you, you were out of luck.  Now you can adjust categories however you like!
  • add custom categories!  Each user gets several custom category slots that they can use as they see fit.  Are we missing a category?  Add it!

Goals Overhaul

We’ve done a significant overhaul to goals!  We weren’t able to get every goal improvement into this release that we wanted to, but there are some great new features, detailed below.

  • In response to pretty tremendous demand, we now allow for weekly goals!  Set a goal for “more than 25 hours of work per week”  or “more than 2 hours per week blogging”, or even “less than 5 hours per week social networking”!  You can track your success with these goals and optionally elect to receive alerts (via email  or even SMS).
  • We’ve created a “Goals Summary” page where you can see a day-by-day (or week by week) overview of how many of your goals you’re hitting.  And, of course, you can drill in and look at your individual goals to get more detail.  Now that our dashboard is truly customizable, you can add your goals summary graph or any individual goal visualization to your dashboard.
  • We’ve adjusted the visualization of goals a bit to make it a bit more clear how you’re doing with your goals.
  • Group goals!  For our business customers, you can now track groupwide goals.  Want to set a goal of less than an hour a day slogging through email?  You can do that, and track how many people on your team meet that goal and how many can’t shake their email addiction.

What’s coming for our next release…

We’ve got some more exciting things in store for you in the new year.  Here’s a preview for what’s slated for our next release:

  • Documents!  One of our most requested features is an understanding of what happens “under the hood”– how is your time being spent in “general” applications like Microsoft Word, Excel, or Outlook– where you could be doing any number of things (some productive, some not so much).  RescueTime is going to unlock the mystery and allow you to know which projects you’re really working on.
  • Timesheet view.  For individuals and business customers, we’re going to show an hour by hour breakdown of “flow” throughout a day, week, or month.  See a dip in your “work” graph?  Dig into the timesheet view to see why it dipped!
  • More goals improvements.
  • More exportable data.
  • More exciting things that we aren’t going to talk about… yet!

Thanks for reading this far…  Please let us know in the comments what you like, what you hate, and what you’d most like to see in our next release!

Big New Release @ RescueTime

Hot on the heels of bringing on a new team member (Montana Low– read about him on our refreshed company page), we’ve just pushed a new release!

Accompanying the standard pile of tiny bug-fixes and improvements are a few exciting new features that we’d like to introduce you to.

Revised Scoring System

A few months back we launched a scoring system to give people a single number to represent their efficiency (ratio of good time to bad time) and productivity (sheer amount of good time).  The goal with these scores was to give people a clear understanding of how they compared to other folks and how they compared to people across their business teams.

The problem with the scores (which we heard loud and clear from our users) was that they were a bit complex/confusing.  It was difficult to know what they meant and required a bit of reading/digesting for neophyte users to understand even the basics of how it worked.

So we’ve simplified matters and come up with a single score (“efficiency”) directly based on how you’ve rated your tags and/or categories.  Under the score, we show you your total hours for the period (just because you’re efficient doesn’t mean your productive if you’re only working 4 hours per week…  Sorry, Tim! 🙂 ).  And next to your score, we show you a comparison population of either the entire userbase or the business group you’re a member of (for our business customers).  The end result looks like this:

We love the new look.  We think it’s clearer, simpler, and it communicates our scoring system (and colors) a lot better, too.  What do you think?


I am in love with filters.  As soon as we had the concept of efficiency scores, I noticed a peculiar side effect.  In the evening, when I was goofing off on the computer, I’d turn off RescueTime.  Why?  Because goof-off time was negatively impacting my scores and I wanted to clobber my co-workers.  We firmly believe that being inefficient after hours is fine…  Our data strongly indicates that sweatshop hours end up hurting us more than it helps us.

But clearly turning off RescueTime isn’t the answer, because we lose valuable and interesting data about ourselves.  Enter, filters.

Filters allow you to focus the data you are seeing based on specific hour and date ranges.  For example, in my situation the time I care about being truly efficient is 8am – 7pm Monday thru Friday.  Once I’ve created a filter for this, I can look at a week, month or year– but ONLY be shown data (and be scored on) time within that criteria.  But heck– I’m curious about my evenings.  Do I ever work after hours?  How much time do I spend productively on weekends?  Blam.  I create a filter that shows data only 7pm-Midnight on weekdays plus all day on weekends…  That’s my “work/life balance” filter.  Here’s a screenshot of what filter controls look like on your dashboard:

And here’s a shot of what it looks like to create/edit a filter (which you can access by clicking on the manage filters link shown above):

Note that free users can only have two filters. If you need more than that, we’d love to invite you to upgrade to a paying plan.

We hope you’re as excited about these features as we are.  As always, we invite any feedback and would love to hear from you if you’ve got any feature ideas for RescueTime.

Things are Categorically New at RescueTime

The Rescue Team is proud to announce the release of a powerful new set of features for RescueTime. Here’s a quick rundown of the new goodies and improvements we launched today.


Using the collective knowledge of all of our fantastic users (especially you!), we’ve been able to derive categories for the most used applications and websites in RescueTime. We think this is an extremely powerful feature since it further reduces the need to have to manually tag your data. They also allow for much easier comparisons without a group context than tags, which can often be pretty subjective.

Categories are here for everyone, and they work right out of the box. We recently realized how audacious it is for us to try to categorize every site on the internet, and we understand that some things will probably be miscategorized at first. To remedy this, we’ll soon be offering the ability to suggest categories for things in the event that our categorization engine missed something, or got something wrong.


We’ve enhanced the colors of all RescueTime charts to convey more meaning. Red bars indicate time for things you have scored as unproductive. Bright blue bars represent time spent on things that are productive. Default RescueTime blue represents things that haven’t been scored either way. Just remember blue good (the brighter the better), red bad. You can see the color changes reflected in the category chart screenshot above.


Thanks to everyone for their feedback about the Groups beta. There are still lots of great things on the roadmap for groups, but in this release we’ve added enough improvements and fixed enough issues that we feel like we can safely remove the beta sticker. Categories make your group easier to manage, since everyone’s categories are the same across group and individual views. Navigation between groups has been improved to make it easier to tell where you are. We’ve also added the ability to overlay the individual time of any member of the group onto any of the charts in RescueTime.

For our RescueTime Plus account holders, we’ve also added the ability to see a breakdown of the time each of your team members has spent in total, or in various categories or tags. Paid account holders will see this new graph on their dashboard, and on each tag and category detail page.

If you are an existing groups user and would like to add this feature, you can go to your billing settings page and upgrade your account. We encourage you to try out these improvements and send us your thoughts. There is a 30 day trial period included with all premium registrations.

Big RescueTime Release (Auto-tagging, Groups Beta, and Privacy Features)

It’s been a long release for RescueTime, but we’re pretty excited about some of the new features that we’ve rolled out as of tonight. Other than lots and lots of tiny improvements and fixes, here are some highlights:

  • Autotagging: Not a few people have mentioned that calling RescueTime “ridiculously easy” was a touch ironic, given the amount of overhead involved with tagging/categorizing apps and sites. Our standard response was that it’s okay to NOT tag the sites you visit for a minute or two, but there are plenty of people who wanted everything tagged. For these tagging die-hards (and for the rest of us!) we now have autotagging, which can be used on your list of untagged apps and sites. Autotagging allows you to automagically tag apps and sites based on the tags that other people have used for that entity… With a strong bias towards tags that you’ve already used. It’s a great option for the “long tail” – apps and sites that you’ve spent just a few minutes on which add up to a significent amount of time. We still recommend manually tagging the big stuff– this is just a great way to classify a big chunk of the little stuff.
  • Groups Beta: We’ve launched groups! RescueTime Groups allow you to look at data from a collection of users, which can offer some really interesting trend and aggregate data. It also allows you to compare how you’re spending your time versus the average team member. On a Group dashboard, users can ONLY see the aggregate/average data and their own data… Which means that the your personal data is not easily scrutinized by other team members (or even managers if RescueTime is used in a business setting). Of course, as Jon points out on our forum, a small group has some privacy implications (WhiteLists are a good way to go if for groups where this is a concern). Groups are free for up to 5 people, and cost $12.95/mo (per user) for larger groups. The first 30 days cost nothing and are obligation free. If you already have a RescueTime account, you can click the new “Groups” button and take it for a spin. Groups is in “beta”, which means that we have a lot more in store on this front. If you have any ideas on how Groups could be improved, drop us a line.
  • Lots of cool privacy features. We already offer a lot on the privacy front, but we’ve just added the ability to toggle whether RescueTIme records complete URLs ( versus, OS Username, and window titles. Turning these off will limit you with some future features, but for some privacy-conscious customers, it might be worth it.

Application Names in RescueTime

(We’re working on a REALLY amazing idea for RescueTime…  It’s hard to tear myself away for a blog post.  So this one will be short and sweet)

RescueTime gets the display names for applications in a pretty standard way.  Unfortunately, applications are anything but standard in the way they report their names.  We had a pretty helpful report from a user telling us that some of his most-used applications were showing with some pretty ugly names, like “powerpnt”, “uedit32”, and “visio”.

Brian Fioca (our local Ruby on Rails god) has whipped up a simple admin tool for us to provide “friendly” names for any app.  In the past, we had to manually edit the database (which is a little unweildy).

So- If you have ANYTHING in your RescueTime data that has an ugly name, leave a comment here or drop us a line –

Widgets are Here! (and more)

This morning we pushed live another new RescueTime update – both to the website and to the Windows data collector. There are some big additions and some subtle changes. Let me hit the highlights.



We added a widget builder page where you can go and create embeddable widgets of your RescueTime graphs. You can add them to your blog or website to show off how productive you are or motivate yourself to keep busy! We’ve heard somewhere that the fear of public failure is one of the best motivators, but I like to think about it as the satisfaction of public success. You can add your own title, pick your date range, and even set the colors to whatever you want (and make them shiny!). You can either go directly to the widget page or use the handy embed button to link to a builder for the exact graph you want.


You can see Tony’s widget on his personal blog. Widgets were ranked pretty high on our new feature request survey and we’re excited about them. I hope you are, too.

Other Website Enhancements

We’ve condensed the pages a bit, removing some whitespace and shrinking the header. We think this uses the available space better. I’ve also made some small changes that were frequently requested in feedbacks like remembering which tag slices you pick on the bottom graph on the dashboard, and allowing you to enter fractional values in goals (now you can have half hour goals, or 10 minute goals).

Windows Data Collector Updates

Joe has been really busy fixing bugs and adding new features to the data collector, here’s a list of fixes:

  • Dramatically reduced physical memory footprint for RescueTime.exe. Physical memory should now be around 2 MB (vs 32 MB) during most operations. Physical memory will jump to 11 MB when uploading log files to the RescueTime server, but should drop back down to the 2 MB range after the upload completes.
  • Additional large file checks to prevent files larger than 1,000K from being sent to the server.
  • Removed updater service. This has been causing a number of our users issues and I don’t think we are seeing a whole lot of benefit from it. RescueTime will still check for updates upon startup and through the “Check for updates” menu option.

And here are the new features:

  • URL support for Opera
  • URL support for Flock

So now RescueTime uses less of your computer’s resources (well, it wasn’t really using them before but it looked that way) and supports Opera and Flock on Windows. Awesome.

That’s it! We’re already working on a new batch of improvements and new features (as always) so keep checking this blog for updates.

Big Changes afoot at RescueTime

Tonight we pushed some of the biggest changes we’ve pushed to date. I’ll run through a quick bullet list and some of the reasoning behind the changes.

Part of the changes were UI changes– which can always be jarring to users. We ask that folks take a bit of time to digest, think hard about what they like (and don’t like) about the new stuff at RescueTime and drop us a line with their thoughts. One of the things that is amazing (and motivating) about RescueTime is that we are constantly buried in feedback (often positive, sometimes “constructive”). So keep it coming!

Change #1 – The calendar UI is radically changed. There are some big obvious wins here in that we introduced quick links to “today”, “this week”, and “this month”. We also introduced new glimpses into data that heretofore have been impossible– offering “this year” and “forever” links. We also now allow for quick toggling via the previous and next button, allowing users to click as fast as they want to shoot back or forth by a few weeks or a few months.


The downside is that now, to see a proper calendar you need to click on the calendar link– so it’s a click away. This gives us more real estate, which is a good thing– but it might not be worth it to lose the sense of “context”. What do you think?

Change #2 We removed the lists on the dashboard, leaving more rooms for “broad-stroke” data. Our rationale here was that the list information was fairly redundant with the graphs (though the lists are slightly more scannable if you are looking at totals). The idea here is that the graphs can be a portal into other “reports” that offer greater detail, complete with list views. As we continue to add cool information to the dashboard, real estate will be at a premium. Do the lists need to exist on the dashboard?


Change #3 Stacked Graphs! I am super excited about this one. On the dashboard, the “total time spent” graph (which used to be a line graph) now allows you to “slice” in 2 different tags, allowing you to see your total time spent, and how much your “work” time and “personal” time make up for of that time. Additionally, on all individual app and tag graphs, you see the time spent on that activity in the context of the total. Very cool!


Change #4 – We moved the top graph to the bottom on the dashboard (you can see mine at the top of the screenshot for  change #3.  This was to yield real estate for user goals (which are hugely popular).  I’m madly in love with the stacking, however– so I miss seeing it.   What do you think?

Change #5 We added some cool new tag management features. This includes the ability to rename a tag, merge a tag into another tag, remove a tag from all entities, etc. Not earthshaking, but handy.


These changes will be jarring for some… Mostly the new features are additions, but certain things were moved a click away for the sake of real estate. If you love the new features, shout out. If you miss something that existed (or was easier) in the old design, make some noise, too. We can’t accomodate everyone, but if we find out that some of the decisions we made resulted in universally grumpy users, we’ll make it right.

As always, feel free to comment here, head over to our GetSatisfaction Forum, or drop us a line on our contact form.