You can now use your RescueTime Alerts to automate your favorite web applications, thanks to our new integration with Zapier.com.
Say what? Probably easiest to show some examples. Here are a few things we’ve been doing around the RescueTime offices that illustrate some of what you can do with this integration.
1. Deliver alerts differently than the standard popup messages or emails
2. Automatically share time milestones as status reports
3. Log alerts as datapoints for future Quantified Self analysis
4. Poke fun at ourselves for going on workaholic binges while getting this integration done!
Zapier allows more than 280 web applications to speak to each other
Zapier is a web service that makes it easy for non-developers to connect their web applications together, saving time and improving productivity. They connect with over 280 different services, including several of the most popular project management and communication services, such as Basecamp, Asana, Podio, Yammer, iDoneThis, and HipChat to name a few.
How does this work?
When you connect your RescueTime account with Zapier, we will make a special feed of your alerts accessible to them. Then you can set up any of your alerts to trigger an action in Zapier. This can be used to log a block of time, send a status message, or add a note to a calendar. You can even send a humblebragging tweet about your horrible work-life imbalance. A more technical explanation can be found here.
How do I get started?
Alerts - and consequently the alerts API - are only available to RescueTime premium subscribers. But to make it easier to give them a try, we’re offering premium subscriptions at 25% off the normal price until May 31, 2014. Click here to upgrade so you can get started.
First, make sure you have some alerts set up, then head on over to Zapier.com and start creating zaps. If you need any help, check this help document or open a support ticket with us and we’ll be happy to help.
Let us know what you think, ok?
The great thing about Zapier is it puts you in control of your data without relying on us to do tedious one by one integrations. Play around with it. Have fun! Do amazing things! If you find something that’s really working for you, please let us know so we can share the knowledge!
April updates: Compare mobile to desktop time, Alerts improvements, and auto-updates to the desktop app!Posted: April 26, 2014
We’ve pushed out a number of new things over the past week or so that we are pretty excited to share with you. Here is a brief rundown. We will have expanded posts about some of these features in the next few days.
New premium report – Compare your mobile, desktop, and offline time side-by-side.
If you are using our Android app, or you log a lot of offline time, you will have noticed that all that time gets combined with your desktop computer time in the reports. This is actually pretty convenient, because it allows you to see everything all at once. But it does tend to obscure some of the details about those different contexts. We just added a new report that will allow you to see your time coming from different inputs separately. (Personally I was a little shocked to see just how much time I spend looking at my phone each day.)
Updates to alerts
We made several improvements and additions to the RescueTime’s alerts system.
More automatic FocusTime choices. After much feedback, we added more options to the automatic FocusTime site-blocking. Now you can set a longer interval for distracting websites to be blocked after an alert is triggered, or you can choose to have websites blocked for the entire rest of the day (requires the latest version of the application).
You can now create an alert for any individual website or application. You used to have to go through a pretty clunky process to create an alert for a specific website, now there is a link on the website or application’s report page to create an alert. This allows you to get extremely specific with the alerts you create.
Power user trick – Automatically launch a url when an alert is triggered. If you create an alert with a custom message, and you include a url enclosed with backticks in the message, the url will be opened automatically when the alert triggers. I have an alert for when I’ve been really productive that tells me:
Long day today! Take a break and look at puppies! `http://www.reddit.com/r/aww`
pssssst! Speaking of doing interesting automated things with alerts, we’re working on a few integrations that we’re really excited about, but they won’t be ready for a few more days.
Desktop-application update improvements
We’ve overhauled the way the RescueTime application handles updates, and the new process is much smoother. New users are currently getting this functionality, and we’ll be pushing out an update automatically in the next couple of days, and after that any future updates should be much less obtrusive than they currently are.
You can get the new version of the app now from the RescueTime download page.
The input sources report and RescueTime alerts are only available to premium subscribers. If you are on the free plan, you can learn more about upgrading to RescueTime premium here.
I hope you like these new features. There’s a lot more on the way!
In about two weeks, I’m moving from Seattle, WA to Nashville, TN. This is awesome for a number of reasons. Nashville has less depressing winters, some great friends and family live there, there’s an NHL team, and I’m really excited to reacquaint myself with the city I grew up in. (That said, I am going to really miss Seattle. This place is amazing). There’s just one part that makes me a little nervous: Working remotely. It freaks me out. It shouldn’t, but it does. Kind of a lot. Several people at RescueTime work remotely, and they make it work just fine, but I’m still uneasy.
You see, I’ve worked remotely once before, and I was terrible at it. I mean, I still got my work done and all, but I fell into just about every conceivable work-from-home trap in the process. It was several years ago, and I was living in Boston, working for a small web design company in Anchorage, AK. The four hour time difference meant my work day didn’t start until noon (which is awesome), but it meant I was working until about nine (opposite of awesome). I didn’t have to keep those hours, but between everyone else being on Alaska time and me not being a morning person at all, it was an easy pattern to fall into. Finishing work so late each day sort of wrecked my motivation to go out and do anything afterwords, so often times I would just keep working. That’s a really bad habit to fall into, and led to some pretty bad workaholic tendencies (also not so great for my social life :\). I was working out of my house, so the isolation started to get to me. For days at a time, I found myself with literally zero reasons to put on pants. In a way, that sounds luxurious, but it stops being fun real quick. After a while, I figured out ways to get a little bit more balanced, but it never really got to a spot where I could say I actually enjoyed it all that much.
So you can see why getting back into a remote work situation would be unsettling. But I’ve got some reasons to be optimistic this time around.
I’m not the only one in my company working remotely
The last time I worked remotely, I was the only one in the company not in the main office, and that caused a huge disconnect. I felt guilty being the odd man out, like I was burdening everyone with my weird schedule and the fact that I couldn’t be there for meetings. At RescueTime, more than half the team works remotely, so I don’t feel that same pressure. It’s already a part of our culture. And the folks I work with have been doing this for years, so I don’t have to figure it out all on my own.
Technology is way, way better now
Before, the main options I had for interacting with my coworkers were phone calls, email, and FTP. Now I have all sorts of options to stay connected. We sync files through Dropbox, share code with Git, and share all sorts of random knowledge tidbits with Evernote and Google Drive. On a more social level, Google Hangouts makes it so we can see each others faces (and screens) whenever we need to. And we use HipChat for group chat, which has been surprisingly effective at making everyone feel a little less spread out across the country. On the time management front, RescueTime helps me steer clear of some of the really bad habits I’m prone to by keeping me aware of how my days are shaping up.
There are other options for not working strictly from home
I know that working from home drives me crazy after a short while, so I have to get out and find somewhere else to work. This time around, I have two things working in my favor. Coffee shops are a great option now that I’ve developed a fancy coffee addiction (thanks a lot, Seattle!), and Nashville has an abundance of coworking spaces that I can go to give myself some structure (as well as some physical distance from home, so I can draw the line when I’m done for the day). I’ve spent a few days at CoLab Nashville, which has been great, and there are several others that look really good. I have a lot of options.
Nashville-to-Seattle is way different than Boston-to-Anchorage
It’s not as hard to go back. Flying to Alaska was always a huge, expensive undertaking, no way around it. (To be fair, a huge, expensive undertaking that also involved moose, bears, Northern Lights, and a bunch of other completely magical stuff.) Seattle is still far away, but I’m only crossing two time zones, not four. (No direct flights though, so that’s sort of a bummer.) I’m not really sure how necessary going back will end up being. Going back to the first point, the other people working remotely give me some new options for face to face time. There are two RescueTimers in Atlanta, and that’s only a few hours’ drive.
Remote work is actually a thing people think about now
In the time since I last worked remotely, the conversation has gotten a lot more interesting and sophisticated. In addition to all the tools I listed above, there’s just a better understanding of what the tradeoffs and pitfalls are. A lot of people have put effort into figuring this stuff out, so there’s a better roadmap. It also helps that I have a pretty clear idea of some things that simply don’t work for me (living and working in the same space, all the time, for example). This time around it feels like there is a lot less that I’ll have to sort out by pure trial and error. I’m about halfway through reading Remote, by 37signals, and it’s a really nice rollup of the dos, don’ts, and current thinking about remote work.
So I think it’s all going to work out ok. Still, got any tips?
While I’m optimistic, I still know myself and know the traps I’m apt to fall into. Does anyone have any good tips or strategies for remote work? If so, leave them in the comments, I’d love to hear about them!
There are a lot of things I’m really excited about in the new version of RescueTime. We rolled out over 30 new features, but I’m particularly thrilled about a few of the changes we’ve made to the alerts you can set up to let you know when you’ve spent a certain amount of time on an activity.
Improvement 1. You can now set alerts for ANYTHING.
Before, I could only set alerts for categories or productivity levels. This left out two important situations. First, I’m interested in staying mindful of the total time I’m on the computer each day, not just the productive or distracting time, and it just wasn’t possible to create an alert for that before. Now, I can set an alert to notify me when I log above a certain amount of total time on a given day. This is a great way to curb my workaholic tendencies (and gets even more effective with improvement #2). Second, I can also now set up alerts for specific websites and applications. There are some times when an entire category is too abstract for me, and I just want to know when I’ve been doing something specific.
For example: I have a problem with Candy Jewels on my phone. I can’t stop playing it sometimes. Not that I think games are bad or anything, but I fall into a hole with this one in particular. I have an alert that let’s me know when I’ve played it for more than a half hour a day.
Improvement 2. You can now include a custom message to get sent along with your alert.
RescueTime alerts are often a way of sending myself a message in the future. Present Robby who’s thinking about how much time he’d ideally like to devote to certain things wants to send Future Robby a note either congratulating or chastising him when he crosses a certain threshold. The problem was, I couldn’t actually include any sentiment with that alert, just a dry status message “You have spent more than 2 hours on distracting activities today”. Now, I can customize the alert to say whatever I want, which allows me to get creative with it. Here are couple examples:
After 2 hours of distracting time:
After 10 hours total on the computer:
And here’s an alert our CEO uses to manage a shoulder injury he’s working through:
Improvement 3: You can automatically start a FocusTime session after an alert is triggered.
One problem I always had with alerts is I felt they were only half-useful when I was trying to nudge myself into changing my behavior. Sure, getting a reminder where my time is going is helpful, but sometimes I wanted something more. We combined our alerts with FocusTime, our site blocking feature to make the alerts a little more meaningful. Now, I can not only say “let me know when I’ve been getting too distracted”, I can also turn off distracting websites for a period of time as well.
I’ve found an interesting productivity hack for this one. When I first get to work in the mornings, I have a bad habit of making the rounds of Reddit, Twitter, Hacker News, etc… before I settle down onto something more serious. I wanted to see if I could improve how I started my day, so I set up an alert to block distracting websites for 30 minutes after 0.01 hours of time is logged each day. This effectively says “no distracting websites for the first half hour that I’m at the computer”. This is usually enough time for me to sink into something more productive, which sets the tone for my day. I’ve been doing this one for a couple weeks now (weekdays only), and it’s working pretty well.
Improvement 4: Goals now have alert functionality built in.
In the old version of RescueTime, goals and alerts were completely separate. Goals were for keeping track of metrics over time, and alerts were more transient. This always seemed cumbersome to me. The new version still has the ability to create goals and alerts separately, but I can choose to get alerts directly from a goal if I like. This saves me the extra step of creating the alert (and editing it if I ever need to change my goal).
Creating a new goal with notifications built in
These improvements have really changed the way I interact with goals and alerts in RescueTime, and opened up a whole bunch of new possibilities. I hope you like these new capabilities as much as I do!
Stop beating yourself up about “all that time” you waste on Facebook, it’s probably less than you thinkPosted: November 6, 2013
When I tell people about RescueTime and what it does, one of the most common things I hear is:
“Oh wow! I don’t even want to think about how much time I waste on Facebook!”
When people have actually been using RescueTime for a little while, I often hear something different:
“Ya know? I really thought I spent more time on Facebook than that!”
Two things jump out at me when I hear this. First, many people think they spend more time on Facebook than they actually do. Second, they seem to feel guilty about it. The first observation makes the second one sort of sad. I don’t want anyone to feel bad about themselves, and certainly not for something that’s not really even true!
That’s why I LOVE telling people about the following study.
Rey Junco, a professor of library science at Perdue University, recently investigated how students’ estimates of their time on Facebook differed from the actual time they spent on the site. Since many studies that focus on social media usage rely on self-reported data, this is a pretty important thing for researchers to understand. He asked test subjects to report how much time they spend each day on Facebook, then used RescueTime to monitor their actual time on Facebook. The results were very surprising.
“students significantly overestimated the amount of time they spent on Facebook. They reported spending an average of 149 minutes per day on Facebook which was significantly higher than the 26 minutes per day they actually spent on the site (t(41) = 8.068, p < .001).”
When I first read these results, I did a double take. Subjects were overestimating their Facebook time by 473%. Four Hundred Seventy Three Percent?!?! It seems almost unbelievable. In his blog post, Rey covers some factors that could have affected the data, but it seems like the gulf between the estimate and the actual time on Facebook is real.
It’s interesting to contrast that overestimation with something else I’ve noticed. Many people fairly drastically underestimate the amount of time they spend in email. According to a study from last year by the McKinsey Global Institute, up to 28% of the average desk worker’s week (or around 13 hours) is devoted to managing email. While it’s necessary for work, it’s often a distraction, due to its tendency to pop up every few minutes on someone’s screen while they’re trying to focus on other work. People are usually not that great at accurately adding all this time up, and that’s not even taking into account the refocusing time that comes when trying to get back to the original task that the email interrupted.
I wonder if there isn’t some sort of guilty pleasure factor at work there? For whatever reason, do people’s negative judgements about their time on Facebook (or Twitter, or Reddit, etc…) cause whatever time they DO spend to be over-inflated in their minds? On the other hand, email doesn’t have this problem, because very few people think about email in those terms. That’s just a theory of mine, which is partly based on my own experience, but I’ve seen a lot of anecdotes that back it up. If it’s actually true, it’s sort of a bummer. It means people have a general tendency to beat themselves up over things that feel too much like an indulgence.
To me, this is a great illustration of the awesomeness of RescueTime. Having an accurate, real record of how your time is spent can totally change your perspective. When you’re sitting at a computer all day, it’s too easy for it all to just blur together. With a real understanding of how little time I actually spend on sites like Facebook or Hacker News, I’ve been able to let go of any negative judgements I had about them.