Zapier integration update: Daily summary reports and Automated highlight logging

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A few months ago we added support for using RescueTime’s Alert notifications within Zapier, a service that helps people automate their favorite web apps.

We found that it was really, really useful, so we’ve added two additional triggers and an action to the RescueTime app on Zapier. These improvements will open up a bunch of new ways to use RescueTime with outside apps.

Daily summaries – daily rollup reports to use in your zaps.

Daily Summaries are a high level rollup of the the time you log in RescueTime each day. The summary includes the total time, time spent at different productivity levels, and time spent in each major category.
This lets you export high-level information about your days to other applications. With 20 different data points presented in a variety of formats (raw duration, percentage of overall time, formatted in hours / minutes / seconds), you can filter and customize the output to best fit the needs of your zap’s action.

This will make it easy to do things like:

  • Create a personalized daily email report showing only the metrics that really matter to you.
  • Create a notice when a certain percentage of your time is uncategorized. This notice could be delivered as an email, or an item added to your favorite to-do list such as Trello. Zapier supports over 300 different services, so there are a lot of possibilities here.
  • Create a percentage-based alert for any major category. This will let you keep an eye on how much time you spend on certain activities relative to the overall amount of time you have logged that day.

Note: Daily summaries are available to all RescueTime users, new reports become available each day at midnight in your local timezone.

Highlights – a running log of your accomplishments

RescueTime makes it easy to log notes about what you’ve accomplished each day. These are called Daily Highlights, and they can add important context to the application and website time that is logged automatically. Spend 6 hours coding one day? You can annotate that day so it’s more obvious what you got done during that time.

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Highlights as displayed on the RescueTime weekly dashboard

You can now create zaps to automatically log highlight messages when meaningful actions happen in your other systems. This can make logging your status completely effortless. We’ve been using these a lot internally and it’s really made the quality of our weekly status meetings go up by about 1000%.

Some examples of things you can now do:

  • Log your GitHub commit messages as highlights. This one addition made the biggest difference for the developers on our team. Basically a part of our existing workflow – GitHub commits – was made more valuable by putting the data into a new place.
  • Keep a record of the meetings on your Google Calendar in your highlights list. Meetings can have a big impact on how you spend your time, so it makes sense to keep a record of them. It’s easy to import your Google Calendar events as daily highlights.
  • Log a highlight when new blog posts are published. If you work in media and need to keep a record of your posting progress, this makes it simple. This can be done in a zap via an RSS feed or by connecting your WordPress account to Zapier.
  • When a Trello card is dragged to the “done” column, log a highlight. This pretty much transformed how I use Trello. It was already a great way to manage what I needed to do, now it’s also a great reporting tool that shows me what I got done.
  • Log checkins on Foursquare as a highlight.  I really wanted to understand how my coffee intake affects my productivity, so I started logging any checkin to a coffee shop on Swarm as a highlight. Now I can see just how much of a caffeine addict I am. 🙂

Some people already have another application where they keep track of their accomplishments, so we also added the ability to broadcast highlights entered in RescueTime to other applications. For example, you may want to keep your ‘dones’ list in iDoneThis in sync with your RescueTime highlights. Or perhaps your team uses a tool like Yammer, and you may want to post a status message whenever you log a new highlight. For us, we send highlights to our “what’s happenin” room in HipChat.

Note: Highlights are a part of RescueTime Premium, to use them you will have to have a premium subscription.

We’re really excited about these new additions, and hope you find them as useful as we have. We would love to hear what you think in the comments. If you’d like to read more about these updates, check out the post about it over on the Zapier blog.

If you aren’t using RescueTime yet, getting started is easy. Just sign up and you’ll be logging time in less than five minutes.